Youâre the expert and ultimately you know when your venue is not the right fit. Whether you're a musician booking your own shows or a budding music promoter booking their first gig, the first step in the process is securing a site. However this may only apply if the venue being sought is an indoor sports centre. Consider getting a photographer in every quarter or twice per year to take a series of photos of your venue, staff, new menu and customers (with permission). Find out more here about how this works – and leverage it! Do you want more event bookings at your venue? When was the last time you checked your email? For instance, the back room of a boisterous Italian restaurant might not be the place for a more serious affair; on the other hand, if youâre having a fun-loving 40th birthday party, you donât want a venue that is too serious. Coordinate with one team. Our professional staff are available to provide support every step of the way to ensure you have an uninterrupted filming shoot. The right venue ensures that your event will be executed to any specifications, and that guests will be surprised and delighted by their experience, resulting in a favorable view of your company, or the clients you represent. Design a professional and customized look for your booking website. Print Media can still be very powerful. And most of all, know your special sauce. Email marketing is anything but dead. Weâve put together a comprehensive list of every question you need to ask your event venue contact. Our teams are capable of providing on-site support, IT set up and management as well as catering options and guest administration services. Let us know your requirements and we can help you to select the perfect venue for your event. Find the best ones in your local area. Once you know these, you can look for the best venue deal that will meet your needs. Don’t make the customer hunt for the information. The landing page on your website for events and venue bookings should be many things, including: And above all, make sure you have a clear call to action so the visitor knows exactly how to enquire about your venue or book it for an event. Although it may be legally possible for Stellenbosch University (SU) to host events, and plan and execute various group activities, to open buildings and make facilities available, there remains an inherent risk of higher infection rates if face ⦠When booking your event make sure that the venue will be able to cater to your specific needs. State-of-the-art technology and premium infrastructure are integrated into all of our venues, facilitating a smooth delivery of your message, and providing a seamless experience in a versatile corporate event space. The best venues also have inspiring surroundings â great for encouragi⦠Coordinating with a hotelâs team can help simplify your planning process. Co-host an event or combine forces to put together a great deal or package for event planners. By following these seven tips for booking an event venue, youâll stand the best chance of ensuring that your event goes off without a hitch. It’s a win-win. A great way to start getting bookings at your venue is to start filling it. Then thereâs the ⦠And don’t forget outdoor advertising too – a banner on the roadside or near the entrance to your venue is still one of the most effective ways to remind people that you have an awesome venue for hire or that you cater for group bookings and have function rooms. These may include: 1.  and providing a seamless experience in a versatile corporate event space. This is about building relationships for the long term. We love this idea (inspired by the guys at TripleSeat). It could be a singles night or a particular genre of business like tourism and hospitality. Once people are “in” your space, they are more likely to talk about it. TIP TO GET MORE EVENT BOOKINGS: If it’s a charitable organisation then consider #3 as an option to book out your venue. Our spaces are able to be configured exactly to your event specifications either in a comfortable lounge-style setting, theatre-style or with more professional functionalities. Front. Reach out to some of the local networking groups and offer your space as an alternative. It has huge potential to drive quality traffic to your website. Event Venue. You can even choose the most convenient way for your clients to see your booking ⦠For more information about booking an event or hosting a party at NOTO, a Philadelphia nightclub, please complete our form. Guess what? Alternatively, you can arrange your own outside catering. Use keywords to describe your venue clearly ie Conferences and Events, Function Spaces/Rooms and relevant event keywords like Wedding Venue or Corporate Events/Hire. without any pressure to book any functions (although make sure they take away your function pack for when they do want to book a special event). If youâre throwing a larger event, youâll have to select the city youâre planning on hosting in. Choose the date for your event launch/registration launch and include this in the plan to track timely execution. The venue size and design varies from Centre to Centre. Reach out to your local Council, Chamber of Commerce, Rotary Club or similar organisation in your area. We would definitely recommend TEC to anyone who is looking for truly first-class space and service.â, Casita For bookings on the weekend or outside of business hours, please reach out to our team to see how we can accommodate you. contains a downloadable version of your Function Pack (see #4). As a venue manager it's important to have integrity and only sell a package that is right for the venue and the client. In short, use this kind of intel to know what they are going to ask before they ask it….then impress them with your answers! Contact us to learn more about our offerings and see how we can best serve you. Our multifunctional spaces can host any kind of events, from product launch parties, networking events, and seminars to private dinners and fireside conversations. It could be Facebook, It could be Instagram… Decide on what is the most important platform right now. We would definitely recommend TEC to anyone who is looking...â, By clicking the Submit button it means that you agree to our, © Copyright 2011 - 2020 The Executive Centre. Rooftop Venues ⦠Easil has eye-catching social media templates to get you started. Up. Letter for Booking a Venue Letter for Booking Community Hall. You’d be surprised how much of an impression it makes when you follow through on your promises. Keep in touch with these prospects re ideas you have for use of your function spaces, and any specials or openings you have in the future. Create a ⦠Here's a list of 16 tips to help you with the planning and execution of a successful event venue search: 1. The process of getting there is shaping your attendeeâs experience before theyâve experienced your message. Relationships matter; the universal truth that so many businesses abide by and rely on. Customize your own Event booking system and appointment scheduler. 2. When you're farther along, you might hook up with a club that actively goes after and hires talent. It also catches the attention of corporate event planners and customers alike. Jessy Hsieh - Partnerships Manager (North Asia), âThe venue and event services are most appreciated in providing us with a very good platform to connect with other TEC Members, by setting up seminars to introduce ourselves.â, âTEC was a great support for Casitaâs premium partner event. Do you have a plan for event security? Once the general location is set, itâs time to pick the specific venue⦠How to create LinkedIn Stories +FREE Templates. Choose from our beautiful brand new fully responsive templates to fit your company brand. Those are the small, but very important details that need to be added to a meeting planner checklist. The Executive Centre provides event spaces that display the sophistication, intelligence and attention to detail that matches the vision of world-class businesses. Whatâs the cost to rent the venue ⦠Welcome to The Executive Centre. Be. Our state-of-the-art venue supplies an upscale, trendy atmosphere, perfect for an unforgettable event. Available venues for booking in Sydney, Melbourne, Brisbane, Perth, Adelaide and other cities in Australia. Private Party Venues. A good way to do this is to open it up to NFPs for free (or a reduced rate) for the venue hire fee. Where does you or your team find it easier to post content? If a potential customer or event planner visits your venue, send a follow-up email or call to follow-up. Don’t forget to follow up after a successful event to keep communication open, offer incentives and get feedback. Put yourself in their shoes and make a list of what their challenges and needs are that you can solve. Thank you TEC for helping us make the event a success. Organising an event at your Centre is easy. The Manager, Galaxy Community Hall. Event Booking Engines is a cloud based Event Booking solution for Venues, Restaurants, Caterers and Hospitality Groups. Yes, they could have charged those community groups and businesses, but by bringing people into their bank, something else happened: They were showing that they had their community’s back. Whatever types of events your venue books - from meetings and conferences to social events like weddings and parties - Planning Pod gives you the tools to track all the details related to reserving your rentable spaces. Furthermore, the right venue can make the planning process much more ⦠Make sure your location is listed in all the most important places – on your website, on all your social channels, in directories, on Google local search (claim your listing) and on your emails. includes the answers to every major FAQ you have ever been asked. Don’t just send the same email out to everyone. TIP TO GET MORE EVENT BOOKINGS: There are plenty of blog posts and articles out there online to help customers wrangle a great deal with a venue. We work with an array of unique venues & virtual events suppliers to create the perfect event to exceed your expectations and brief. Will there be signs to direct guests around the venue? The major keys to a successful event are plenty hard work and a good team. You could also showcase a local business that you partner with. From the initial booking to the entertainment and the menu… show exceptional attention to detail. With their strategic positioning in iconic commercial developments, distinct atmosphere and expansive open floor plans, our Centres are designed to be multifunctional. Stretching the truth about your venue ⦠Start implementing some of the ideas on this list to increase your event bookings for the year ahead. TIP TO GET MORE EVENT BOOKINGS: Nobody ever wants to check in to a place unless they are happy for others to see that they are there. How would you personally like to feel at your event? Everyone wants to be booked out with events! Start building your form today by starting off with our event ⦠Share that point of difference in your printed material, your social media, your digital marketing and on your website. The style of the event can help you determine if a venue is right for you and your event. Get access to a collection of widgets, themes, and application for your event booking template with the JotForm builder. TIP TO GET MORE EVENT BOOKINGS: On your calendar, make a note to add your business to at least one business directory every week. So, make sure you prioritise your email list. The point at which those two things meet, is your sweet spot! 10. Clearly if a cultural venue such as a theater is being sought for a sport such as Olympic Weightlifting, venue ⦠Find out more about creating stunning social media visuals here. TIP TO GET MORE EVENT BOOKINGS: Start your own networking event. Exposing a huge range of business owners and clients to your awesome venue space. They cared. Find out more here about how this works – and leverage it! Corporate Event Venues. Find your venue. If you can pull it off, it will mean more eyeballs on your event venue, while providing huge value to your community. Our multifunctional spaces can host any kind of events, from product launch parties, networking events, and seminars to private dinners and fireside conversations. Think about the end game here and the type of events you want to host. From socially-distanced and spread out arrangements to state-of-the-art audiovisual and connectivity technology, or even whiteboards and paper printing, we can arrange all the necessary items for you to ensure your experience goes smoothly. If you have a function pack, include it in the pack (even if it’s just a starting price). Add some incentives to the mix like a great drinks/canapes offer, or perhaps free hire for the first booking. Potential registrants will World-class technology and IT experts on hand to help, Prestigious addresses within CBDs around the world, From admin to logistical support, weâve got you covered, Make a lasting impression with award-winning, versatile interiors. Review different venues in advance, contact the owners, and rent the space in a timely manner based on your schedule. One booking can turn into another when you execute a successful event and encourage attendees to book onto the next one. Encourage attendees at events to “check in” on Facebook and Instagram by adding their location (or using Instagram Location Stickers if they post to Instagram Stories). Wedding Venues. The ideal locality for an event venue is both practical and inspiring. Ask yourself this: Where it is your ideal customer hanging out. Located at the heart of major cities around APAC with magnificent contemporary corporate designs, our range of flexible workspaces, interior design and flexible layouts can help bring your stories and vision to life. It’s free advertising! It's an event booking system ⦠Invite them to an open day where you showcase your menu, drinks, attention to detail and entertainment. What about writing a complete local event guide that you host on your website? It will catch the attention of Google AND local event planners all at the same time. Some exceptions to this rule may be items related to popular indoor sports such as basketball hoops and backboards, indoor soccer goals, volleyball nets, etc. Designed for Convention Centers, Arenas, and Theatres. The venue you choose for your event sets the mood and tone before your audience even steps inside. The venue was terrific, and we were particularly impressed by how considerate and efficient the staff was throughout the planning and execution stages. Easil ® | Copyright 2020 | Terms Of Use | Privacy Policy | Privacy Policy (GDPR) | Social Media Terms | Cookies Policy. For smaller meetings or for those which require strict confidentiality, our Meeting Rooms are bookable online and provide the same quality support. Host your guests in a luxurious event space that exudes intelligence and professionalism for truly impactful business. Return to Previous Page. Tailor-made space to suit your growing business, Collaborate in confidence with a secure and confidential space, State-of-the-art technology and premium infrastructure are integrated into all of our venues, facilitating a smooth delivery of your message. With flagship Centres equipped with bespoke barista bars and multi-purpose layouts, the possibilities are endless. Tasks, like booking the caterer and securing the venue, can be broken down into mini-projects and assigned to stakeholders to handle. Whether you need to host a lecture, conduct an exam, or provide flexible private study space, our multifunctional rooms can be arranged to match your requirements. Blog about events in your wider community… and become the “source” for events. This promotes the NFP and gets more eyeballs on their cause, but also gives social proof that your venue is popular and is being used by recognisable organisations. You just exposed your venue (and your attention to detail, menu, drinks and more) to a wider group of potential customers with just one event. In addition to all your pre-opening research, thereâs also the matter of knowing the seasonality and cycle of booking an event venue. If you have some well-loved industry suppliers that you work with on a regular basis, partner up with them. Start to segment your emails to go to different groups and tailor your content to those targeted groups. TIP TO GET MORE EVENT BOOKINGS: Remove all “surprise charges” from your pricing and state them up front. Event booking software that lets you manage your venue spaces with ease. Before you can do anything else, you need to understand all the costs associated with a venue to determine whether or not its price tag is within your budget. At Clique Hospitality, we have a number of different venues ⦠Wouldn’t you want to do business with a bank that cares about supporting small business? The venue was terrific, and we were particularly impressed by how considerate and efficient the staff was throughout the planning and execution stages. Theme and style your venue to fit your guests. Be up-front about your fees. With fully customizable forms, JotForm has you covered and it's free. The more you can make the event easier to organise for a client or event planner, the more they will want to come back for a second event. Equipment (such as AV equipment) 4. The Ultimate Venue Checklist Cost . The Executive Centre accepts payment by credit card or bank transfer. It should be straightforward to drive to and not too far from a major road or a motorway, with ample parking. Here are a few examples of directories you might want to check out and get listed on: This is just a drop in the ocean when it comes to business directories. Let me introduce ourselves; we are a team comprises of more than ⦠Yes. You’ll also avoid putting them off with unexpected fees. This tip is Gold! The location of your event is one of the most important factors to consider in the planning stage. The key here is to get eyeballs on your venue. Make a plan to get to know the event planners in your area. Maybe you can arrange a referral scheme with each other. 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A follow-up email or call to follow-up rely on at which those two things meet, your! Get more event bookings: arrange with your kitchen to provide a sample menu your... Other cities in Australia and event planners, food or decorations planners and suppliers provide different levels of and... Rotate their venues yourself in their shoes and make a plan to track timely.! Event a success planner checklist customer hanging out different groups and tailor your content to those targeted.!, clients and friends to connect with you shortly to confirm your.!