This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. They set expectations for qualified candidates and inform prospects about the role and company. Recruiting new staff is a hugely expensive purchase. For example, you would want to exclude words like “complicated”, “often”, “frequently” or “several”. Writing a job description helps: define the duties a new staff member will be responsible for; the previous experience and skills they'll need; what level of authority they will hold. How to write a job specification. Personal statement - write a well-structured, well-argued case that you are the right person for the job, again referring to the person specification set out in the advert. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. This article was co-authored by our trained team of editors and researchers who validated it for accuracy and comprehensiveness. It takes time and effort. Writing to customers Your job descriptions are where you start marketing your company and your job to your future hire. Writing for the web Job description and job specification are two similar tools, which are often used interchangeably, but there is a subtle difference between them.The job description is the brief statement that tells about the general information about the job. wikiHow is where trusted research and expert knowledge come together. Share this: Tweet. But sometimes you can outline exactly what you want in a job specification and still end up with the equivalent of a naff jumper. And it will help you find someone with the right level of drive that the role requires. The defined skills create a common platform for a company and a candidate to meet at an agreed point. Be honest about the duties of the role. Try to avoid using gender pronouns. Use the Job Specification to Attract Candidates for Your Role You will also want to use this job specification on your recruiting website where interested prospective employees can read through your key needs from the person who takes on the role. Writing a Job Specification for trained is relatively simple where the focus is on the previous job experience, quality of training, and other hard skills. Purpose of Position: To provide inbound and outbound sales and … Details regarding the amount of work hours per week. In today's competitive job market, precise and well-written job requirements are an absolute must for any hiring manager. Throughout the application process, you should aim to demonstrate evidence of the skills and qualities specified in the job description and person specification. The following section seeks to illustrate this essential difference. Job Description & Specification Use the job analysis to write a job description and a job specification. When working with a recruiter, acomplete and accurate job spec canensure you and your recruiter are onthe same page so they can find theright candidate How to write a job specification. Please help us continue to provide you with our trusted how-to guides and videos for free by whitelisting wikiHow on your ad blocker. Crafting a compelling job description is essential to helping you attract the most qualified candidates for your job. It is important to write effective job descriptions and person specifications. By using our site, you agree to our. Company address: Emphasis Training Ltd, 1 Amber House, St John's Road, Hove, BN3 2EZ, UK, Tailored courses The basics of good writing; “keep it simple, no … How Job Descriptions and Person Specifications Help Recruitment Consultants . It’s the start of the new year and the UK is sitting on a glut of unwanted Christmas presents. Many companies use job descriptions that are too long, resulting in lower click-through. Write your job description in the present tense. One way to do this is to match your skills to the ‘person specification’. Language, lingo and vocabulary comparable to that used by the employer in the job description, their website, their social media channels. They break Steve Krug’s brilliant rule of web communication: Don’t make me think! Whether you're creating a new position or filling an old one, you'll need to create a job description. Use the “action word+subject+specific activities” format. Better job descriptions attract better candidates. Many jobs will be advertised with a person specification (“PS”) which will set out the attributes, skills and experience an employer is looking for. Download Now! Get it right and you can save a lot of time and money. Length. Think about some of the qualifications you'd like your applicant to have and write those down. Apart from the one-off costs of the recruitment process, advertising etc., there is the ongoing cost of the successful candidate. Job Title: Customer Service Representative (Call Centre) Location: Sydney. How to Write a Job Description and Person Specifications. However, it is vital that you use the application form and covering letter to show that you are the ideal person for the job. Job specification. With more than 25 million jobs listed on Indeed, a great job description can help your jobs stand out from the rest. Now let me show you how to write a job description like that. How to write a job description uses a sample job description and job description template that I wrote for an actual job. Your job posting will be competing with many others, so you need to take care to write the job description in a way that it will be found by suitable job candidates who are searching for positions like you have available. Use an accurate job title. Also known as employee specifications, a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. Include details that a job seeker would want to see. In plain English, it is where the nature of the job is described. the company is looking for in an ideal job candidate. ”Head Director” or “Program Director” would be acceptable titles. Your support helps wikiHow to create more in-depth illustrated articles and videos and to share our trusted brand of instructional content with millions of people all over the world. For example, you would want to exclude words like “complicated”, “often”, “frequently” or “several”. We also run open writing-skills courses, which are suitable for individuals as well as organisations. And be realistic about the nature of the role. It is not always easy to write a job description, particularly from scratch. Opt for verbs instead of nouns. How much do they already know about the prospective job. Only include necessary details in your descriptions. It’s easy to get job descriptions wrong. Avoid writing the entire wishlist of all your preferred skills and qualifications. So here are my seven tips for writing winning job specifications that will resonate with job hunters. A person specification more fully describes the type of person who is most likely to be able to do the job satisfactorily. By signing up you are agreeing to receive emails according to our privacy policy. For example, “Head Director of the New Student Team at Benson College” would be too long. Non-traditional job titles (like “Rockstar Engineer” or “Unicorn Designer”) are unrealistic and potentially discriminatory. One way to do this is to match your skills to the ‘person specification’. Comparing the two, the description focuses more on-the_-job specifics_ while the specification focuses on the person filling the position. However, it is vital that you use the application form and covering letter to show that you are the ideal person for the job. The true cost of employing an individual is approximately their salary multiplied by two. It may include general working conditions as well. A compelling job description is essential to attract the right job candidates to apply for your small business job opening. Add your company name and location to avoid looking spammy. Most jobs will have between three and five key responsibilities. Department: Operations. Make sure that the role fits your departmental processes and that you are not empire building. Make your writing reader-centred by using words such as ‘you’, ‘we’ and ‘us’. Make sure the terms you use accurately reflect the position. 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